Effective Document Control Management
Effective Document Control Management
Master the skills to effectively manage, organize, and control project documentation in alignment with global best practices. This course equips participants with essential tools for ensuring accuracy, accessibility, and compliance throughout the project lifecycle.
Course Description
Course Description
About this course
About this course
The Document Control Management course equips candidates with the skills to efficiently manage, track, and safeguard essential project documents. Developed to recognize professionals with expertise in controlling document lifecycles, this course ensures mastery in organizing, maintaining, and distributing project records across various industries, ensuring compliance and accuracy at every stage.
Who should attend this course?
Who should attend this course?
Physical Class & Online Classes available
₦120,000/ Student
10am - 1pm
Weekday Session: Monday, Wednesday Fridays, 2 weeks
Duration: 6 daysVenue: 1b Oluseun Crescent, Anthony Gbagada. Lagoss
Physical Class & Online Classes available
₦120,000/ Student
10am - 1pm
Weekday Session: Monday, Wednesday Fridays,
2 weeks
Duration: 6 days
Venue: 1b Oluseun Crescent, Anthony Gbagada. Lagoss
- Project Managers – Professionals overseeing project documentation processes.
- Assistant/Associate Project Managers – Those involved in managing and organizing project-related documents.
- Team Leads/Managers – Responsible for ensuring proper documentation within their teams.
- Project Executives/Engineers – Professionals handling project documentation in engineering or construction environments.
- Software Developers – Developers involved in projects where version control and document management are critical.
- Mid- to Senior-level Executives in Construction, Oil & Gas, Government, ICT – Executives involved in document-heavy industries requiring standardized control.
- Project Coordinators – Supporting project teams by managing and maintaining documentation systems.
- Document Control Officers – Individuals specializing in managing, organizing, and controlling project documents.
- Compliance Officers – Professionals ensuring document adherence to regulatory and quality standards.
- Quality Assurance (QA) Specialists – Ensuring proper documentation for audit trails and quality management.
- Administrative and Records Managers – Individuals managing the flow and storage of important documents within a company.
- Business Analysts – Professionals involved in producing and managing project documents for analysis and reporting.
- Contract Managers – Those who handle documentation related to contracts and agreements.
- Risk Managers – Individuals responsible for documentation relevant to project risk assessments.
- Anyone transitioning into Project Management or Document Control roles – Professionals aspiring to take on roles related to managing project documentation and control.
PROGRAM OUTLINE
ENROLLMENT CRITERIA
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PROGRAM OUTLINE
Course Content
- Fundamentals of Document Control & Management
• Basics of Good Documentation and
Control
• Key Principles, Standards, and Terminologies
• The Role of the Document Controller
• Document control checks and gatekeeping
• Key Definitions
• Key Technologies and Functionalities - Setting up a Document Control Procedure
• Software packages used by Document Controllers
• Functionalities of Document Control Software Packages
• How EDMS can help Document Controllers - The Review and Approval Structure in Document Control Systems – Procedure and Operations
• Introduction to Document Control
• Document Control Process
• Document Identification & Naming Convention
• Document Distribution through DCC
• Document Tracking and Expediting
• Common Problems Encountered In Managing Documents - Quality Assurance versus Quality Control
• Quality Management System
• Reason for Quality Management System
• Quality Management System’s Approach - Interactions with project teams, engineering teams, managers
- How to support technical teams? How to manage work pressure
- How to manage difficult situations?
- Introduction to Electronic Document Control
• Definition of Electronic Document Control
• Importance of Document Control in Organizations
• Evolution from Manual to Electronic Document Control
• Objectives of Electronic Document Control - Benefits of Electronic Document Control
• Improved Efficiency and Productivity
• Enhanced Document Security and Access Control
• Version Control and Revision Tracking
• Streamlined Compliance and Audit Processes
• Reduced Risk of Errors and Data Loss - Quality Management Systems (QMS)
• Collaboration and Workflow Automation
• Real-time Collaboration Tools
• Workflow Automation for Approval Processes
• Audit Trails and Document History - EDMS Implementation Considerations
A. Software Selection Criteria
• Scalability and Flexibility
• Integration with Existing Systems
• User-Friendly Interface
• Security Features (Encryption, Access Control)
B. Training and Change Management
• User Training on Electronic Document Control Systems
• Change Management Strategies for Transition
C. Data Migration and Legacy Systems
• Migration of Existing Documents and Data
• Decommissioning Legacy Systems
D. Continuous Improvement and Adaptation
• Feedback Mechanisms for System Improvement
• Periodic Reviews and Audits for Compliance - Case Studies and Examples
• Successful Implementation Stories
• Lessons Learned and Best Practices
• Challenges and Solutions - Conclusion
• Recap of Key Points
• Future Trends in Electronic Document Control
• Call to Action for Implementation or Improvement
ENROLLMENT CRITERIA
There are no pre-requisites for this course as anyone is eligible to enroll
- Start a chat with the online course adviser or complete the application form
- Application will be reviewed by programme committee
- Application acceptance will be communicated by programme committee
- Pay the programme fee after receiving acceptance from the committee
- Check your mail for programme schedule and payment confirmation
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